Auction Donation Form

Park West Cooperative Nursery School - Auction Donation Form - 2016-2017 Auction & Gala

Click here to complete your Auction Donation Form.

Please complete and submit this form via the Park West Web site by Wednesday, November 30, 2016.

On behalf of the Special Events Committee, welcome (or welcome back) to Park West!  We are excited to work together with you this year to meet our fundraising goals in support of our wonderful school. The Special Events Committee is responsible for leading the school’s fundraising efforts.  Our goal this year is to raise $100,000. As with most schools, tuition alone does not cover operating costs that include staff compensation, classroom equipment, supplies, rent, repairs, insurance and financial aid.  Fundraising is necessary to bridge the gap between the school’s tuition income and its expenses.

Securing auction itemsc All Park West families are required to either solicit or offer personal donations for the auction. We are asking each family to contribute two auction items (with at least one item valuing $150 or more) or one auction item and purchase a Fund-a-Need request. Fund-a-Need requests are items that the Park West faculty has requested for the classroom or gym. These items will be available for purchase through the office. (Past examples of Fund-a-Need items have included new classroom rugs, pitchers for snack and tricycles.) Fund-a-Need purchases are 100% tax deductible.

When should we start to solicit items?
Start now! Auction items are due in the office at Park West by Thursday, December 1, 2016. An Auction Captain has been assigned to each classroom and will be contacting you soon to identify him/herself. The captains will be available to answer questions, track donations and usher your donations to the office.

What types of auction items are we looking for?
Ask for items you yourself would be interested in purchasing at an auction. Think of items to donate that would be difficult for someone to go out and purchase on their own. Leverage personal connections. While we are certainly appreciative of any donation received, note that gift certificates (e.g., to restaurants and salons) generally sell for less than their value, while unique bundles and sporting tickets sell for more. We challenge you to be creative, and new ideas are always encouraged.

How much should the auction item be worth?
Values can vary. We encourage auction item values to range from $50 to $6000, with at least one item reaching the $150 threshold.

What is the process to secure a donation?
1. Contact the Donor:
Typically, soliciting donations in-person proves to be most effective. You can also send the attached solicitation letter and auction donation form. You should also include the 501c3 letter confirming Park West’s non-profit status. Additional forms will be available in the office or online.

2. Follow up with the donor and collect the following materials:
The item being donated, the required information for the auction donation form, and any hard-copy or electronic promotional materials that might be used to display/highlight the item at the auction (e.g., brochures, photos highlighting the item, a jpeg of the company logo).

3. Submit all materials to the Park West office by Thursday, December 1, 2016.
Submit the donation form online and all other tangible materials to the office. Be sure to have all of the donation information available before filling out the online form. Many fields are required, and you cannot submit the form if information is missing. If you choose to contribute to Fund a Need, please indicate this online and then see Nada in the office to make your contribution.

Click here to complete your Auction Donation Form.

Please complete and submit this form via the Park West Web site by Wednesday, November 30, 2016.